01
People and shared functions
List individual mailboxes and business functions such as sales or support. Confirm whether the selected service supports the sharing, forwarding or alias arrangement you need.
Business email planning
Plan professional email around the people who use it.
Your domain, staff mailboxes and existing messages need a joined-up plan. Prepare the addresses, devices and ownership before changing email providers or DNS records.
Decide how the team will use email
02
Devices and storage
Review the computers and phones involved, current mailbox sizes and the way users need to access messages. Check the limits and supported synchronization methods for the chosen plan.
03
Account ownership
Keep domain and mailbox administration under company control. Decide who can create addresses, recover access and update the service when a person joins or leaves.
Prepare DNS, migration and testing
01
Follow the provider instructions
Use the actual MX and related email-authentication records issued for your service. Record existing values and avoid making unrelated website or DNS changes.
02
Protect existing messages
Identify the current email provider and agree any mailbox migration scope. Changing where new mail is delivered does not automatically copy old messages.
03
Verify the working result
Test sending, receiving and access on the required devices. Check the provider instructions for authentication and follow-up before removing the previous service.
Choose a plan after reviewing the requirements.
Compare current mailbox allocations and billing options in the email hosting catalogue. For an existing account, follow the documentation for the specific service and device involved.
BAZECITY NIGERIA
Plan around the way your team works.
Map the business addresses
List individual staff accounts and business functions such as sales, support and accounts. Decide who administers access when a person joins or leaves. Review mailbox sizes and the desktop or mobile software your team uses against the selected service’s current specifications.
Protect the existing mail flow
Record the current provider, MX records and related email-authentication settings before a change. Confirm the scope for moving old messages and testing delivery. Compare the actual naira plan charge separately from any setup or migration engagement.